How to affiliate a club to Mind Sports South Africa (MSSA).

MSSA has had number of schools and other interested people enquiring about the process and benefits associated with registering with Mind Sports South Africa (MSSA).

Mind Sports South Africa is the largest membership based gaming organisation in South Africa, and is also the official controlling body for Board games, Card games, Esports, Robotics, and historical figure games (or Wargames).  

There are many advantages of having a MSSA affiliated club, such as:

1. Being part of a community where your club has a real say in how things are done
2. Being able to apply for National Lottery Funding – MSSA member clubs can apply for up to R500,000.00 in funding, 
3. Being able to get assistance from your local government,
4. Experience increased media exposure of your events and your gamers,
5. Become part of the international community through the MSSA Registered players are able to become internationally recognised umpires, etc.,
6. Being able to put your club's news up on MSSA's blog,
7. Enable your gamers to take part in MSSA events, which may qualify them for colours, overseas trips, and even sports bursaries at university.

How to affiliate a club

To affiliate a club is quite an easy affair, all you have to do is follow these easy steps:

1. Gather the people together that want to form the club. Please note that there needs to be at least three members, and
2. Hold a meeting at which you agree to start a club, and at which meeting you agree to the Constitution as well as who are the elected office-bearers of the club (all such decisions must be by consensus), and
3. Write up the minutes of your inaugural meeting, and
4. Send in the club’s Constitution and Application Form for Affiliation to the MSSA.

However, it should be noted that school clubs do not need their own constitution and only require the permission of the school's  principal.

Once the MSSA is in receipt of the Constitution and Application Form for Affiliation, the MSSA will go through the Constitution and (if acceptable) approve it at the next Management Board Meeting. Only once membership is approved, are fees due.

MSSA’s Constitution  

The Constitution forms the foundation of the MSSA. It guarantees members rights and governs the way that the MSSA operates. It can only be amended by a two-thirds majority at a Council Meeting. Please remember that Associations only have two (2) votes each, whereas member clubs have a representational vote, being: normal clubs: one vote per every five registered players, and school clubs: one vote per every ten registered players.

MSSA’s General Regulations  

The General Regulations comprises of decisions made by both Council and Executive Committee Meetings. The General Regulations deals with how sub-committees operate as well as to how teams are selected and development funding is distributed. Please refer to Schedule 10.12 in regard to the rights of clubs in hosting events.

MSSA’s Discipline Specific Regulations  

The Discipline Specific Regulations deal with rules concerning the different disciplines. The Disciplines that the MSSA caters for are; Board games, Card games, Esports, Robotics, and historical figure games.  

Application for Affiliation form  

When a club applies for membership, the applicant club must complete such form and return the same to the MSSA.

Fee note for the 2017/2018 year 

The fee note details the Affiliation Fees and Registration fees that are payable.

The fees for the 2018/2019 gaming year (1 November 2018 to 31 October 2019) are:

Affiliation fees per club		R100.00 per annum
Registration fees:	Registered with MSSA Players who are members of school clubs	R107.00 per player R  6.00 per player

Player Registration Form   

The Player Registration Form needs to be completed by every player that is a member of a club and intends to participate in MSSA affairs.

Proforma Constitution  

In order for a club to be a legal entity, a club must have a Constitution and must have multiplicity of members (3 or more members). The Constitution tells how the club operates and must, to a certain extent mirror MSSA’s Constitution. The Constitution  of a club must have certain clauses in order to ensure that there are the necessary bonds between the MSSA and the club. Therefore, MSSA insists that the clauses, “Objectives”, “Title and Legal Personality”, “Dispute Resolution”, and “Dissolution” remain unchanged. However, the club may amend the other clauses. Once the applicant club is satisfied with their Constitution, the elected Chairperson must initial each page, and sign and date the last page and submit a copy to the MSSA.

MSSA’s Letter of Undertaking  

The Letter of Undertaking is for all registered players who sit on any MSSA committee.

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Anyone who would like to obtain more documentation, as well as the necessary application forms to register or affiliate with the MSSA please contact MSSA directly.